Sage Pastel Payroll & HR released a new upgrade today. Pastel Payroll version 2014 Update 2 is available and can be downloaded from http://www.pastelpayroll.co.za. If you have an active internet connection on the PC where Pastel Payroll is installed you will be prompted to download and install the new upgrade next time you access your Payroll & HR application.
The latest upgrade includes a new optional module – Pastel Connect. This module will provide you with risk management tools in the form of employee ID number and bank account validations and verifications. Additional services to perform online credit checks and secure electronic salary payments will also be available once you registered the Pastel Connect module.
Users of the Industrial Councils module will find some enhancements made to transactions and reports specifically for MIBFA and the Electrical Industry Council.
This release is not a crucial upgrade for all users and you may choose to only install the latest version after finalising your current payroll run and PAYE reconciliations due 31 May 2013, unless your situation requires you to apply some of the changes to your current processing period.
SARS e@syFile Employer Version 6.3.0 has been released and can be downloaded from http://www.sarsefiling.co.za
Employers who have not yet submitted their annual PAYE reconciliations and employee tax certificates for 2012/2013 must upgrade to the latest version before finalising their submissions. Keep in mind that there are only 3 weeks left before the 31 May 2013 deadline to ensure that you submit accurate and complete PAYE data for the previous tax year.
As promised, I am publishing the feedback from the Compensation Fund regarding the issues that were raised with them. They have provided the following feedback regarding queries about the early payment discounts:
“Please be informed that employers qualify for discounts only, and only after they have settled their accounts in full. So, employers cannot pay a discounted amount as this will leave their accounts with an outstanding balance. The date of payment determines the discount percentage that will be applied to the employers’ accounts.
The 2012 ROE is for the assessment period: 1 March 2012 to 28 February 2013.
The conditions to qualify for the discounts are as follows:
1. All returns of earnings (ROEs) must be submitted online by 30 April 2013 via the ROE Website.
2. Penalties for late submission of 10% will be levied on all ROEs submitted after 30 April 2013.
3. Employers who submit their returns after 30 April 2013 will not qualify for discounts.
4. All outstanding payments, including the latest (2012 ROE) must be settled in full within 30 days of invoice date in order to qualify for a 10% discount on the 2012 ROE only.
5. All outstanding payments, including the latest (2012 ROE) settled in full within 60 days of invoice date will qualify employers for a 5% discount on the 2012 ROE only.
6. All outstanding payments, including the latest (2012 ROE) settled in full within 90 days of invoice date will qualify employers for a 2% discount on the 2012 ROE only.
7. For example, an employer that files annual returns on or before 30 April 2013 has 90 days in which to settle account in full and qualify for the discounts as stated above. The employer that settles account in full after 31 July 2013 (outside 90 days), will be charged interest and penalty for late payment from 1 August 2013.
Important Note for Un-registered EMPLOYERS
8. Employers who have not previously registered with the Compensation Fund are given amnesty to do so and submit annual returns as per the COID Act. These employers must also submit online by 30 April 2013 and pay assessments before 30 June 2013 in order to qualify for incentives on the 2012 ROE only. The incentive is applicable to the 2012 ROE only, for the assessment period 1 March 2012 to 28 February 2013. The normal practice is that new employer registrations (employers that have been trading and paying salaries and wages but had not registered with the Compensation Fund) are required to provide return of earnings for the last four (4) years, however, if there was a claim before the four years then they are required to submit all the returns from the date of the claim. In the spirit of fairness these employers cannot enjoy the same benefits provided to the registered employers that have been complying with the provisions of the COID Act. Interests and penalties will not be levied until 30 June 2013. Interest and penalties will be levied from 1 July 2013.
LETTER OF GOOD STANDING
The letter of good standing will be issued for a period of one year, expiring 30 April 2014, to all employers that meet the above requirements. Employers who enter into an instalment arrangement will be issued with a letter of good standing on a month-to-month basis until their accounts are fully settled. Employers placed on instalment plan will qualify for the discount only when their accounts have been settled in full by 31 July 2013. Employers are encouraged to refrain from requesting to be issued with the interim letters of good standing when they have not paid their accounts and must refuse to be issued with one on a periodic basis (i.e. 3 months, 2 months, etc.) unless they have been placed on an official instalment plan. Only under special circumstances caused by the fault on the part of Compensation Fund will these letters be issued by the officials appointed by the Director of Income.
Please take note of the following email addresses:
Letters of good standing enquiries/ applications – #firstname.lastname@example.org
ROE website enquires – email@example.com”
In response to the various problems and queries employers have submitted to the Compensation Fund, a FAQ document discussing the online submission process and known errors was published on http://www.labour.gov.za
If you are having problems with submitting the ROE for 2013 online, please download this document from https://www.labour.gov.za/downloads/documents/useful-documents/compensation-for-occupational-injuries-and-diseases/Online%20Submisson%20Guide%20%20FAQ.pdf
If you cannot find a solution here, you need to email firstname.lastname@example.org for assistance
The Tax Administration Act now requires persons to submit Third Party Returns to SARS on an annual and bi-annual basis. The persons who are required to submit these returns include banks, financial institutions, medical schemes, attorneys, estate agents and companies listed on the JSE. These persons have to submit information about their clients in an electronic format. The information supplied must be in the electronic IT3 format as prescribed by the Business Requirement Specification document published on the SARS website at http://www.sars.gov.za/home.asp?pid=57309
This new requirement holds significant implications not only for the persons having to submit the third party returns but also simplifies the SARS administration process and the completion of individual tax returns. The first third party submission must be completed for the period 01 March to 31 August and submitted to SARS before 31 October 2013. The annual submission must be completed for the period 01 March to 28 February and submitted to SARS by 31 May 2014.
SARS will now be able to collect information about our medical aid, retirement annuity and income replacement policy contributions as well as any additional earnings received in the form of interest and dividends. The benefit is that this information will be used to pre-populate our tax returns with all the additional information relating to our contributions and earnings that do not involve our employers.
Employers who are trying to submit the annual Return of Earnings for 2013 have been experiencing a variety of problems including:
- The online ROE system
- Understanding the new discount procedure
- Obtaining a Letter of Good Standing
- Contacting the Compensation Fund via telephone or email
The Payroll Authors Group of South Africa has submitted all the queries to the Compensation Commissioner but has not received any feedback on the subject yet. The deadline for submissions is still 30 April 2013 but as the Commissioner is aware of all the problems that are being experienced we hope that the deadline will be extended.
Until we receive any further information, I suggest that you continue trying to submit your ROE online before 30 April 2013.